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RULES FOR COLLECTION & REFUND OF FEES

• Tuition fees will be collected in three/two equal instalments at the beginning of each term/semester. The first instalment of fees including the-special fees prescribed will be collected from the students of senior classes within a period of seven consecutive working days beginning from the date of reopening of the college. In the case of Junior classes the instalments of tuition fees due till the date of admission with special fees and caution deposit will be collected on the date of admission.

• Subsequent instalments will be collected on or before the 7th working day of the term concerned. The Principal of the college may fix the due date for the collection of fees for each instalment for various classes within the first seven working days.

• The Principal is competent to change the fee dates for particular class / classes fixed to an earlier or subsequent date if it so happens that the college is ordered to remain closed by a competent authority on that particular date originaly proposed for collection of fees. In such a case copy of the notice of the Principal notifying the change in fee date should be preserved and produced for audit purpose.

• If any, student fails to pay fees or special fees on the due date he/she shall be liable to pay a fine of Rs. 5/- along with the fees or special fees on or before the 10th day. After the due date, if the 10th day happens to be a holiday the next working day will be counted as the day for collecting the fees.

• If the fees or special fees with fine of Rs. 5/- is not paid on before the last date fixed for the fine, an additional fine Rs. 5/- will have to be paid. If the fees and fines of an instalment are not paid before the last date given for payment of the instalment, the name of the student will be removed from the rolls of the college with effect from the date following the expiry of the period and the student will not get the benefit of attendance also from the date of removal from the rolls of the college. If the student is to be readmitted, he / she has to apply for the special permission of the Principal and also has to remit all the arrears of fees with fine. The readmitted students will get the benefit of attendance only from the date of readmission.

• The last opportunity for payment of an instalment of fee mentioned in para 5 above is defined as the last working day previous to the due date of the succeeding instalment But in the case of the last instalment i.e. the fees due for February the last opportunity is fixed as fifth March and if happens to be a holiday the last working day previous to such date will be considered as the last opportunity.

• The names of defaulters of an instalment should be published in the notice board immediately after expiry of the last opportunity fixed for payment of that instalment.

The terms are defined clearly as follows:-

Students who are admitted for a term for making up shortage of attendance for the course which the student was undergoing should pay one third of the tuition fees for the year together with full special fees and caution deposit at the time of admission. Only such of those former students of the respective college-should be admitted as term students.

• In the case of casual students (undergoing one year course) all fees including special fees and caution deposit due for whole year will be collected at the time of admission.

• Every student is liable to pay the prescribed fees for the whole term during any part of which his / her name is on the rolls of the college. Provided that if a student studying in the Arts and Science college and Sanskrit colleges Degree or Post Graduate courses after
  obtaining Transfer Certificate from an institution is admitted to the same course of study in any other similar college he / she shall not be called upon to pay over again the fees already paid for the term in the college which issued the T.C. But special fees and Caution. Deposit will have to be paid again at the new college.

• A student who leaves a particular college affiliated to any of the Universities in Kerala and joins another college so affiliated during the course of a term consequent on the transfer of any of his / her parent who is an employee of Government or otherwise is liable to pay prescribed fees for the tern concerned in both the colleges.

• In the case of students admitted later after the commencement of the academic year the fees for preceding months if any will be collected at the time of admission.

• If in a particular term, a student who stands admitted in a college but has not attended any class requests permission to discontinue his / her studies in that college and takes T.C. on that accord the refund of fees may be ordered in his/her case. The claim for refund in such cases should be preferred by the students with the Principal by submitting an application within 2 months from the date of leaving the college as revealed from the entries in the Transfer Certificate issued to the applicants. If the application for refund is not submitted before this period, the claim for refund will be forfeited.

• Refund of fees including Special fees once remitted will not be granted to those students who have already paid the tuition and other special fees for one particular course in Arts and Science colleges and Sanskrit college and who joins another Professional or Technical college or institution offering different course of instruction and not coming under the Director of Collegiate Education or under the scheme of Direct payment.

• Absence with or without leave from the college will not be an excuse for the non-payment of fees.

RULES FOR ADMISSION AND WITHDRAWAL

• Reservation of seats under different quotas, admission date and other admission formalities are followed as per the norms and direction of the Government of Kerala and M.G.university time to time.

• For M.Sc Biotechnology and MTA courses, the eligible candidates should appear for the entrance test followed by further screening through personal interview. The final selection is based on the overall performance in the written tests and interviews. >

• All candidates for admission must acquaint themselves with the rules and regulations of the College and will be bound by them if admitted.

• They must produce, before admission their Transfer and Conduct Certificates from the school or the college which they last attended and their University Pass Certificate and their Medical Certificate, if they are applicants for admission to the Degree, P. G. Degree classes.

• The Principal reserves the right to refuse admission to any applicant, without assigning reason. No candidate for admission will be enrolled or allowed to attend any class until the first instalment of the 'prescribed fees has been paid'.

• Any one who is found to have obtained admission by false representation is liable to dismissal and forfeiture of all the fees paid.

• Any student who leaves the college without the permission of the Principal before completing the course, will not be given a certificate of character. But on sufficient cause being shown, the Principal will transfer a student to another college or will allow him to discontinue study and will give him a certificate of character at such time as in the opinion of the Principal may deem proper.

• Character Certificate must be applied for immediately after the student leaves the college.

• In the case of the student who has been the candidate for a University examination the results of which have not been published before the beginning of the college term, the eleventh day after, the results of examination have been announced shall be counted for him as the first working day of the college so far as the grant of a Transfer Certificate concerned.

• The minimum age. prescribed in the ordinance for admission of the student to the Ist year Degree Course is 16 years on Ist of October of the year of admission.

• The Ist of October of every year has been fixed by the University as the last date for receipt of return of the Matriculates related to students admitted that year.

• Application for recognition of their qualifying examination of other Universities or examining bodies are to be received in the University Office within ONE MONTH after joining the college.

• In respect of delay in submission of application by indvidual applicants for the return of Matriculates and recognition of qualifying examinations a penalty of, Rs., 25/- (per candidate) is levied by the University.

• In the case of students who have passed from any University other than the Mahatma Gandhi University ,the necessary Migration Certificate must be produced within a month after enrollment.

IDENTITY CARDS

Identity card is compulsory for all students admitted to the college. Students must carry with them their identity cards whenever they are in the college campus, and must produce them for inspection on demand. Identity cards shall be produced to prove the identity of the student at the time of voting to the students ,union election, for obtaining Hall Tickets, refund of caution deposit, payment of scholarship amount, stipends etc., and on occasions when instructed by the Principal. Duplicate cards will be issued only in extra ordinary circumstances on formal application establishing the loss of the original, and on a payment of Rs. 5/-

CERTIFICATES

• Application for the issue of any certificate shall be made in the prescribed form obtainable from the office.

• No certificate will be mailed unless the postage is remitted.

• Students have to clear all the dues to the college for obtaining the Transfer Certificate.

• Generally a notice of 24 hours is necessary for the issue of certificates.

• Transfer Certificates may be applied for after a week of the last date of one's examinations.

• The qualifying certificates submitted by the students on, admission will be returned to them only on completion of their respective University Examination, and in no case during the course of study.

• Transfer Certificates of students expelled-from the- college will be sent to the Registrar, Mahatma Gandhi University and the matter will be reported to the guardians.

• Duplicate Transfer Certificate will be issued only on very extraordinary circumstances, and only on the completion of the required formalities.

CAUTION DEPOSITS

Collection and refund rules

All students except those who belong to Scheduled Castes, Scheduled Tribes and other eligible communities have to remit Caution Deposits. The amount so remitted will be refunded to the concerned students on completion of their course of study, after deducting dues if any. It shall be the responsibility of the students to claim the refund of Caution Deposits remitted by them in the prescribed form immediately after the course of study in the -college is over. All claims for refund of Caution Deposits shall be preferred before the re-opening date of the next academic year following the academic year in which the course is completed. granted only by the Principal.

The Caution Deposit will be refunded only if the connected receipt issued from the college is produced along with the application for refund of the caution deposits. Failure to produce the original receipt will result in the forfeiture of the claim for refund of Caution deposit amount unclaimed after the prescribed time limit, will be permanently forfeited and the same will be withdrawn from the caution deposits account and remitted to Government revenue. Caution Deposit shall be disbursed to the claimants in person after getting their acquittance in the caution-deposit register.